__ *\[Insert date\]*__
__1 Introduction__
1\.1 In execution of the ECOWAS Commission approved __*\[Insert year\]__ Procurement Plan, the procurement process for the __\[Insert title of the Supply\]* __was launched through an Invitation for Bids \(*Copy attached – *__*Annex 1*__\) published in the ECOWAS Website<a id="_Hlk141357541"></a> on __*\[insert date\]__ with a submission deadline fixed for __\[Insert date and time\]*__\.
1\.2 At the time of the submission deadline, a total of __*\[Insert number\]*__ firms submitted their bids, as presented in Table 1 below\.
__Table 1__: Details of Bids received
__S/n__
__Company Name__
__Contact Details__
__Date & Time of Submission__
__Observations__
Company 1
\[Insert contact details\]
\[Insert\]
\[Insert\]
Company 2
\[Insert contact details\]
\[Insert\]
\[Insert\]
Company 3
\[Insert contact details\]
\[Insert\]
\[Insert\]
Company 4
\[Insert contact details\]
\[Insert\]
\[Insert\]
Company 5
\[Insert contact details\]
\[Insert\]
\[Insert\]
__2__ __Opening Session__
2\.1 In line with the procurement procedures, The ECOWAS Commission proceeded with the <a id="_Hlk52377169"></a>opening of the bids received on __*\[Insert date\],__ at the __\[insert venue\],__ at __\[Insert time\]*__ in the presence of the Bidders/Representatives\.
\(See attached emails from Bidders Representatives – Annex 2\)\.
2\.2__ Present were__
In attendance were members of the Evaluation Committee as detailed in Table 2 below:
__Table 2__: Evaluation Committee Members
<a id="_Hlk13776674"></a>__\#__
__NAMES__
__POSITION__
__CAPACITY__
__MEMBERS__
__Evaluator 1__
Rep\. \[Insert Directorate/Office\]
Member
__Evaluator 2__
Rep\. \[Insert Directorate/Office\]
Member
__Evaluator 3__
Rep\. \[Insert Directorate/Office\]
Member
__Evaluator 4__
Rep\. \[Insert Directorate/Office\]
Member
__Evaluator 5__
Rep\. \[Insert Directorate/Office\]
Member/ Secretary
__3\. Agenda__
Opening of Bids for the \[Insert title of Supply\]\.
- AOB
__4\. Outcome of the opening __
4\.1 The meeting officially commenced at \[Insert time\] in the \[Insert venue\], with the Procurement Officer overseeing the proceedings\. The Procurement Officer initiated the session by asking both the Committee Members and the attending bidders to introduce themselves\. Subsequently, the Procurement Officer outlined the step\-by\-step procedure for the bid opening, and there were no objections or concerns raised in response to this presentation\.
<a id="_Hlk52378032"></a><a id="_Hlk53664395"></a>4\.2 The Committee then proceeded to open the bids, following the numerical order from one to the last\. Prior to opening each bid, a meticulous examination was conducted to verify its integrity and ensure there was no tampering\. Subsequently, the Procurement Officer read aloud and documented critical components, including the bid price, price validity, Bid Security, and the stipulated delivery period\. Following this, the Committee members affixed their signatures to the record\. The opening procedure was consistently applied to all received bids, and the details are meticulously documented in Table 3, as provided below\.
__Table 3__: <a id="_Hlk52377283"></a>Comprehensive Details of Bids opened
<a id="_Hlk125121792"></a>__S/n__
__Companies__
__Total Cost__
__Discount__
__Bids Validity__
__Delivery Period__
__Warranty__
__Bid Security__
Company 1
\[Insert amount\]
\[Insert if applicable\]
\[Insert\]
\[Insert\]
\[Insert\]
Original Bid Security Provided from
\[Insert Bank\]
\[Insert amount\]
Company 2
\[Insert amount\]
\[Insert if applicable\]
\[Insert\]
\[Insert\]
\[Insert\]
Original Bid Security Provided from
\[Insert Bank\]
\[Insert amount\]
Company 3
\[Insert amount\]
\[Insert if applicable\]
\[Insert\]
\[Insert\]
\[Insert\]
Original Bid Security Provided from
\[Insert Bank\]
\[Insert amount\]
Company 4
\[Insert amount\]