PEACE – WORK FATHERLAND
REPUBLIC OF CAMEROON
__*\[PROJECT OWNER OR DELEGATED PROJECT OWNER\]*__
__*\[CONTRACTING AUTHORITY\]*__
__*\[TENDERS BOARD\]*__
__Tender File __*\[National\] \[Open or Restricted\] __No\.__…\.\.\.\.__/__\[Type : ONIT or RNIT\]*
*CONTRACTING AUTHORITY /*__*PO*__*/TB*__ __*\[Financial year\] of*__ __*\[Date of signature of the tender notice\]*
__for __*\[Subject of the invitation to tender\]*
__FINANCING: ………………………__
__BUDGET HEAD: ………………………__
*\[*__*N\.B\.__: This file prepared by ARMP, should be considered as a framework designed to help Project Owners and Delegated Project Owners to mount their Tender Files according to the models made enforceable by the Prime Minister, Head of Government\. *
For the proper use of this file, it is imperative to refer to information notes, footnotes and examples in the physical documents which are available at the Head Office and Regional Centres of the Public Contracts Regulatory Agency\]\.
__MODEL TENDER FILE FOR IMPORTED SUPPLIES__
__JUNE 2014__
__Preface__
This model tender file has been prepared by the Public Contracts Regulatory Agency \(ARMP\) for Contracting Authorities, Project Owners and Delegated Project Owners for the award of imported supplies contracts\.
It includes:
__*Document No\.1:__ The letter of invitation to tender applicable for restricted invitations to tender;*
__*Document No\. 2*__*: The tender notice in English and French signed by the Contracting Authority *
__*Document No\. 3*__*: The General Regulations of the invitation to tender which include the model clauses that are not to be modified\.*
__*Document No\. 4:__ The Special Regulations of the invitation to tender containing the provisions of document No\. 2 which have to be supplemented or specified within the context of the invitation to tender concerned\.*
__*Document No\. 5:__ Special Administrative Conditions \(SAC\) which treat the execution of the contract and the related payments; *
__*Document No\. 6:__ A description of the supplies including the list of supplies and ancillary services, the delivery calendar, the technical specifications and for complex projects, plans of the supplies and ancillary services, inspections and acceptance trials; *
__*Document No\. 7:__ The Schedule of quantities and prices/delivery calendar of supplies based on standardised contractual terms \(INCOTERMS\);*
__*Document No\. 8:__ The Schedule and execution calendar of ancillary services*
__*Document No\.__ 9: The model contract;*
__*Document No\. 10:__ Model forms to be used by the bidders;*
__*Document No\. 11:__ Forms for preliminary studies to be filled by the Project Owner or Delegated Project Owner;*
__*Document No\. 12:__ The list of first rate banking establishments and financial bodies approved by the Ministry in charge of finance authorised to issue bonds for public contracts, to be inserted by the Contracting Authority\.*
After insertion of specific details in the indicated places and suppression of non appropriate alternative provisions, the document can be used once the Contracting Authority is sure of the absence of any contradiction or conflict between the clauses on the same subject\.
The following general instructions must be respected by users of this document: