ADMINISTRATIVE AND CONFERENCE OFFICER

Fiche de poste du GIABA (Groupe intergouvernemental d'action contre le blanchiment d'argent en Afrique de l'Ouest) pour un poste d'Administrative and Conference Officer aux grades P3/P4, basé à Dakar au Sénégal. Elle décrit les fonctions de supervision administrative, de gestion des bâtiments, des équipements, des marchés, du parc automobile et de l'organisation des conférences. Elle fixe les qualifications académiques (licence et cinq ans d'expérience), les compétences professionnelles, les…

JOB CODE	20001144
INSTITUTION	INTERGOVERNMENTAL ACTION GROUP AGAINST MONEY LAUNDERING IN WEST AFRICA (GIABA)
GRADE	P3/P4
INSTITUTION / AGENCY	GIABA
DEPARTEMENT	ADMINISTRATION AND FINANCE (Pooled services with EGDC)
ANNUAL SALARY	P3 UA 43,414.62 ($68,499.59) /P4 UA 50,354.45 ($79,449.26)
STATUS	PERMANENT
DIRECTORATE	ADMINISTRATION AND FINANCE (Pooled services with EGDC)
DIVISION	ADMINISTRATION (Pooled services with EGDC)
LINE SUPERVISOR	PRINCIPAL OFFICER, ADMINISTRATION AND HUMAN RESOURCES (Pooled services with EGDC)
SUPERVISES	MAINTENANCE ASSISTANT
	ADMINISTRATIVE ASSISTANT
	PROTOCOL ASSISTANT
	CONFERENCE ASSISTANTS (2)
	TRANSPORT ASSISTANT
	DRIVERS (5)
DUTY STATION	DAKAR - SENEGAL
Application email address	g1144adminoff@giaba.org
Application date line	28/02/ 2026
ROLE OVERVIEW Under the direct supervision of the Principal Officer for Administration and Human Resources, the Administrative and Conference Officer shall implement the decisions of the Directorate on administrative matters. He/she shall also assign tasks to subordinate staff, ensure their proper execution, and supervise the staff under him/her. ROLES AND RESPONSIBILITIES - Ensure the planning, coordination and supervision of the activities of the Administrative Unit; - Ensure internal and external visibility of the Unit's actions and outcomes; - Ensure effective periodic reporting on the activities carried out and the results obtained to the Principal Officer for Administration and Human Resources; - Ensure the coordination of staff at the Directorate; - Identify and determine annual procurement requirements for all facilities and operations; - Ensure the proper execution of subcontracts for legal, transport, catering, construction, security and cleaning services; - Ensure the safety of property and office equipment; - Ensure checks, entry and verification of inventories; - Prepare inventory reports; - Organise auctions, - Ensure the adequacy of insurance contracts for the Headquarters; - Identify and determine relevant information on risk mitigation, safety requirements, and compliance with risk management; - Prepare annual budget requirements for Administration;

Manage the general maintenance of electrical and electronic equipment at the headquarters and residence of the Director General;
Ensure the maintenance of office equipment and tools (interpreting equipment, photocopiers, printers, telephones, faxes, scanners, etc.);
Ensure the maintenance of buildings (painting, cracks, openings, garden/flowers, amenities, etc.) and plumbing (water circulation and general piping, toilets and other water outlets) at the headquarters and residence of the Director General;
Ensure the maintenance of furniture at the headquarters and at the Director General's residence;
Handle the search, maintenance and departures from the official residence for the incoming and outgoing Director General,
Manage the setting up of meeting rooms,
Manage meeting room occupancy request calendars
Manage the safekeeping of community flags;