REPUBLIQUE DU CAMEROUN
Paix- Travail- Patrie
MINISTÈRE DE LA DÉCENTRALISATION ET DU DÉVELOPPEMENT LOCAL
SECRETARIAT GENERAL
LOCAL GOVERNANCE AND RESILIENT COMMUNITIES PROJECT
-PROLOG- PROJECT MANAGEMENT UNIT
PERFORMANCE-BASED GRANT (PBG) IMPLEMENTATION MANUAL
October 2024
MINISTRY OF DECENTRALIZATION AND LOCAL DEVELOPMENT
General Secretariat
LOCAL GOVERNANCE AND RESILIENT COMMUNITIES PROJECT
PERFORMANCE-BASED GRANT (PBG) IMPLEMENTATION MANUAL
For Approval
| For visa | For Validation |
|---|
| The coordinator of the CONAFIL Technical Secretariat
Edou Olivier | The National Coordinator of PROLOG
NGWA EDIELLE T |
For approval The Minister of Decentralization and Local Development, President of CONAFIL
Le Ministre Georges ELANGA OBAM
Table of Contents
Table of Contents ................................................................................................... 3 Acronyms and Abbreviations ..................................................................................... 5 List of figures ........................................................................................................ 6 1. Introduction ................................................................................................. 7 1.1. Context .................................................................................................... 7 1.2. Purpose of the manual ................................................................................ 8 1.3. Performance incentive ................................................................................ 8 2. Mechanisms and calculation of the distribution of the overall envelope ..................... 9 2.1. Determination of the maximum envelope of each RLA ........................................ 9 2.2. Conditions for allocating resources to RLAs ..................................................... 10 2.2.1. Mandatory Minimum Conditions (MMC) ....................................................... 12 2.2.2. Performance Indicators (PID) ................................................................... 13 2.3. Target RLAs, sequencing and allocation allocations ........................................... 15 3. Annual performance assessment process ........................................................... 16 3.1. Key stakeholders ....................................................................................... 16 3.2. The performance assessment process ............................................................ 19 3.2.1. Steps and timetable for the assessment of MMCs for the first year ..................... 20 3.2.2. Standard cycle .................................................................................... 21 3.2.3. Steps and timetable for the assessment of PIs .............................................. 22 3.3. Presentation of the different stages of the Performance-Based Grant (PBG) cycle .......
3.3.1. Step 1: Orientation and Notification of RLA ................................................. 23 3.3.2. Step 2: Preparation and submission of self-assessment files by the RLAs .............. 24 3.3.3. Step 3: Rating of files by the independent verifier (document verification) ............. ........................................................................................................ 24 3.3.4. Step 4: Selection of sampling and field verification ....................................... 25 3.3.5. Step 5. Transmission of provisional reports to the RLAs ................................... 26 3.3.6. Step 6: Period of contestation of provisional results and analysis of contestations by the independent verifier .................................................................................... 26 3.3.7. Step 7: Validation and publication of final results ......................................... 27 3.3.8. Step 8: Transfer, use and justification of resources ....................................... 27 3.4. Summary tables by actor ............................................................................. 30 4. Calculation and annual provision of allowances ................................................... 32 4.1. Envelope of annual allocations to be provided for in the PTBA of PROLOG .............. 33 4.2. Determination of the effective envelope of each RLA ........................................ 33 4.3. Right to postpone allocations ....................................................................... 34 4.4. Obligation of permanence of MMCs ................................................................ 35
- Capacity building of target RLAs ...................................................................... 35
- Complaints Management Mechanism ................................................................. 36
- Annexes ..................................................................................................... 36
7.1. MMC ....................................................................................................... 36 7.2. Explanatory sheets of PI ............................................................................. 38 7.3. Guide to interviewing municipalities .............................................................. 45 7.4. Presentation table of the execution report ..................................................... 48 7.5. Table of resources and uses (justification of the budgetary execution of performance- based allocations) ................................................................................................ 48 7.6. Standard format of Project-Grant Beneficiary Agreement ................................... 49
Acronyms and Abbreviations