JOB PROFILE
| JOB TITLE | Accounting Assistant |
|---|---|
| JOB CODE | 200003790 |
| INSTITUTION | Office of the Auditor General of ECOWAS Institutions |
| GRADE | G4/G5/G6 |
| DIRECTORATE | N/A |
| ANNUAL SALARY | UA20,527.07 – UA62,185.62 ($46,387.61 – $62,185.62) |
| STATUS | Permanent |
| LINE SUPERVISOR | Finance Officer |
| SUPERVISING | N/A |
| DUTY STATION | Abuja, Nigeria |
| IMPORTANT NOTES This position is subject to local recruitment pursuant to article 9 (3) of ECOWAS Staff Regulations (revised 2021). Candidates shall be recruited from ECOWAS citizens who are resident in the member state where the position has been advertised. Applications should be sent to: oagacctasst@ecowas.int Deadline for submission of application: 27th November 2024 Method of assessment: Assessment of internal qualified candidates may include a written exercise and competency-based interview. | |
| MANDATE OF OAG | The Office of the Auditor General of ECOWAS Institutions (OAG) is an independent assurance office established to assist the ECOWAS Governance Bodies, in particular, the Council of Ministers and Audit Committee to carry out their oversight functions and promote good corporate governance, accountability, and value for money in all Community Institutions, Specialized Agencies and Offices. Deriving its mandate from the ECOWAS Council of Ministers, it is tasked to conduct Community-wide Financial Audits, Compliance Audits, Performance Audits, Investigations, and other Special Audits. The OAG structure comprises an Audit Directorate, a Directorate for Program Performance Audit, and an Internal Services Division. It is headquartered in Abuja, Nigeria. |
| ROLE OVERVIEW Under the supervision of the Finance Officer, the incumbent shall assist with the activities in the area of accounting as stated in the roles and responsibilities below. |
ROLE AND RESPONSABILITIES
- Assist in the year end closing of accounts and preparation of the OAD financial statements;
- Monthly exports and review of the trial balance of the year in review and note areas with issues;
- Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary;
- Preparation of journal vouchers and post into accounting system;
- Amortization/expensing of utilized prepaid accounts;
- Clearing of GL open items;
- Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them;
- Assist the Accountant in liaising with external auditors in closing of accounts and preparation of reports;
- Assist other divisions (accounts payables, bank reconciliation, receivables and grants) with issues/proposed adjustments raised during the financial year audit;
- Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing;
- Verify and post scanned invoices using appropriate transaction codes in SAP;
- Identify and prevent duplicate invoice processing;
- Identify missing vendor workflow and initiate the vendor create process;
- Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures;